Supplies Officer Grade C

STOCK CONTROL

GOODS INWARDS AND RECEIPTING:

• Responsible for the receipt, weighing of goods, quantity of goods received into the stores or sub store areas in an efficient manner. 

• Check, count and sign delivery notes in respect of goods received in accordance with the official hospital order number.

• Responsible for the entry and correction of entries of delivery dockets into the Stock Management System and the allocation of Goods received number to the advice note/delivery dockets.

• Responsible for the physical storage of goods, i.e. to allocate the goods to a correct location in a proper manner.

• Record goods being returned to Suppliers.

• Deal with any company concerned regarding discrepancies in deliveries.  Deal with same in an appropriate manner.

• Handle returns to Stores from user departments and suppliers as per relevant procedure.

ISSUING OF GOODS:

• Issue goods according to the relevant requisition/picking system.

• Ensure that the correct goods and quantities of goods are issued as per requisition/picking system.

• Responsible for the correct maintenance of goods on shelves etc., and the rotation of stock in a suitable manner.
• Responsible that goods stock and run stock are delivered to the appropriate areas.

• Ensure that goods delivered are signed for in line with Hospital Policy at user departments.

• Confirm requisitioning of goods on Stock Management System for costing purposes are completed.

• Deal with queries from user departments regarding requisitions and issues etc.

• Issuing of all emergency supplies. 

• Processing of all stock orders.

 GENERAL:

• File and retain delivery notes and requisitions in a suitable manner.

• Ensure that stocks are maintained in a correct condition in accordance with good stores practice.

• Ensure that the stores and goods inward area are kept in an appropriate condition in terms of hygiene, cleanliness and security.

• Ensure that no unauthorised persons enter the Stores Department and sub-store areas.

• Ensure appropriate security of the store areas and in particular ensure that no goods are issued whatsoever without appropriate authorisation.

• Placement of stock replenishment orders.

• Disposing of all waste from different stores and corridor. Collecting Supplies Department pallets from outside areas.

• Implementing new computer systems and procedures.

• Collecting of all containers and pallets.

• Stocktaking when required.

• Assist in the training of newly appointed staff within your area.

• Provide cross cover in other stores areas when required.

• Perform such other duties appropriate to the post as may be assigned from time to time by the Beaumont Hospital Board.  

Mandatory

• The successful candidate must have experience working in a hospital or a similar healthcare environment.

• The successful candidate must have the ability to communicate effectively with hospital staff and suppliers.

• The successful candidate must possess the ability to work as part of a team and independently under pressure.

• The successful candidate must have strong organisational skills.

• The successful candidate must have a full understanding of health and safety practices in a hospital environment.

• The successful candidate should have materials management knowledge.  

• The successful candidate should have a working knowledge of the supplies department and a stores environment.

• The successful candidate should possess a familiarity with stock control and procurement systems.

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

   Edele Lambert

Title:

   Deputy Head of Procurement

Email address:

   Edelelambert@beaumont.ie