Grade 111 – Administration for HIPE/Clinical Coding Department

Post Title:

Grade 111 – Administration for HIPE/Clinical Coding Department

Post Status:

Permanent Post

Department

HIPE/Clinical Coding

Location:

Beaumont Hospital, Dublin 9 

Reports to:

HIPE Management Team

Salary:

Appointment will be made on Grade 3 (€31,934 –€49,416 LSI ) at a point in line with Government pay policy. 

Hours of work: 

Full-Time  35 hours per week

Closing Date:

12 noon on 29/7/2026

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Position Summary:

Hospital In-Patient Enquiry Scheme (HIPE)

HIPE is a health information system designed to collect demographic, clinical and administrative information on discharges and deaths from acute hospitals nationally.

HIPE is the only source of morbidity statistics available nationally for acute hospital services in Ireland. All acute public hospitals participate in HIPE reporting on over 1.5 million records annually.

The position holder will be responsible to ensure that the Clinical Coders have the healthcare records necessary to perform the collection of data as above.  (See below for Principal Duties & Responsibilities)

·   Maintain and monitor the flow of patient charts within the HIPE Department, including coding offices, the chart room, and any other areas where healthcare records are stored on behalf of HIPE.

·   Track, retrieve, and return charts to the Medical Records Department and other designated areas as required.

·   Source and retrieve missing charts for coders on a daily and ongoing basis, based on lists generated by coding staff.

This includes locating charts from all areas of the hospital.

·   Retrieve and transport charts from departments and wards throughout the hospital in a timely manner.

·   Assist in the efficient day-to-day operation of a busy office environment.

·   Fulfil all hatch-related duties and obligations in accordance with departmental procedures.

·   Provide general administrative and clerical support to the HIPE Management Team and undertake other duties appropriate to the grade as required to support the effective operation of the HIPE Department.

Experience working in a healthcare setting, with an understanding of healthcare administration and patient-focused service delivery.

·   Knowledge and experience of the IPMS Hospital System, supporting efficient patient and administrative processes.

·   Excellent time management skills, with the ability to prioritise workloads, manage competing demands, and consistently meet deadlines.

·   Strong communication skills, with the ability to interact professionally and effectively with patients, colleagues, multidisciplinary teams, and external stakeholders.

·   Excellent organisational skills, with a proven ability to manage multiple tasks efficiently while maintaining a high level of accuracy and attention to detail.

·   Ability to work effectively on my own initiative, demonstrating problem-solving skills and a proactive approach to tasks.

Strong team-working skills, with experience collaborating successfully with colleagues to achieve shared objectives and deliver a high-quality service.