Supplies Manager

INTRODUCTION

The Procurement and Supplies Department of Beaumont Hospital is responsible for sourcing
products, and professional services while ensuring the Hospital’s compliance with national and
European purchasing regulations. The Supplies Office of the Department places orders for a broad
range of medical and surgical equipment and consumables, while the Procurement Office awards
contracts for a range of medical and non-medical supply and service requirements and for highvalue capital projects. The role in question concerns the management of the Supplies Office and the management, supervision and direction of the Hospital’s dedicated team of Buyers.

GENERAL

 The management of the puchasing activites at Beaumont Hospital (to include overseeing the
successful purchasing of all supplies, ensuring compliance and the attainment of value for
money);

 Managing and developing the staff of the Buying team to include supervision, recruitment,
training and coaching, as required;

 Ensuring a high level of communication within the Department, promoting good industrial
relations in employment practices and maintaining staff discipline;

 Liasing with suppliers to ensure that Beaumont Hospital’s requirements are prioritised in a
national context; Montoring and approving high-value purchases.

 Collecting, collating, interpreting and presenting data and information regarding the Supplies
Office’s activities.

COMPLIANCE AND CONTRACT MANAGEMENT

 Ensuring that Hospital Buyers adhere to contracts implemented by the Procurement Office
when placing orders;

 Encouraging and directing Hospital Buyers to adopt a greater level of responsibility for contract
management activities (to include price amendments, contract extensions, quality monitoring
and supplier performance monitoring);

 Ensuring that Hospital Buyers pro-actively eliminate instances of non-compliant and ad-hoc
purchasing through the correct enforcement of the Hospital’s New Product Request Policy;
 Ensuring that sufficient safeguards and controls are in place to drive compliance and prevent
ad-hoc, unauthorised purchases;

 Directing Hospital Buyers to contribute towards the identification of opportunities for
compliance and risk mitigation at all points of the supply chain;

 Assisting with the conduct of public tendering competitions, to include the evaluation of
competing tender submissions and the implementation of suitably-rigorous contracts;

 Monitoring and eliminating instances of non-catalogue ordering throughout the Hospital;

 Maintaining the Hospital’s catalogue in such a manner that it accuractely reflects all contractual
arrangements in place;

 Liaising with supplier representatives, as necessary, and all external stakeholders.

PROCURE-TO-PAY IMPROVEMENTS

 Developing and improving the Hospital’s use of electronic purchasing techniques (i.e., imprest
stock systems, the scanning of goods, the utilisation of consignment stock systems, etc.);

 Entirely eliminating any residual reliance upon paper-based requisitioning or order processing;

STAFF MANAGEMENT

 Ensuring that staff attendance is managed in such a way that continuous cover is provided
across the Hospital’s team of Buyers;

 Managing annual leave requests and both scheduled and unscheduled absences to ensure
continuous cover across the Hospital’s team of Buyers;

 Identifying opportunities for training and arranging for knowledge-sharing between staff
members.

REQUIRED SKILLS AND EXPERIENCE

 The successful candidate will possess demonstrable experience of purchasing activities in a
healthcare context and will have first-hand knowledge of all aspects of purchasing in an acute
hospital.

 The successful candidate will have a track-record of fulfilling a leadership role in a busy Supplies
or Procurement function.

 The successful candidate will possess comprehensive experience of the Integra financial system
or equivalent.

 The successful candidate will be fully IT literate, will possess comprehensive experience in data
collation and analysis.

 The successful candidate will possess an understanding of financial governance arrangements
applying to the public sector in general and to the healthcare sector in particular.

 The successful candidate will possess strong stakeholder engagement skills and will be
comfortable liaising with senior individuals and with external suppliers.

 The successful candidate will possess excellent communication skills and will be capable of
expressing complex instructions or advice in a clear and concise manner.

 The successful candidate will be capable of independently organising a team, managing their
workload, delegating and prioritising tasks appropriately while managing competing demands
upon his or her time.

 As a senior resource within the Department, the successful candidate will act as a leader and
will motivate team members towards the attainment of common goals.

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

   Edele Lambert

Title:

   Deputy Head of Procurement

Email address:

   Edelelambert@beaumont.ie