Endoscopy Admin

Position Summary:

To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures.  To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations.  Maintain and update mandatory training compliance.

Principal Duties

• Reception Duties – meet and greet patients, deal with all queries internal and external, confirm with patients their Financial Entitlements ie Medical Cards, Private Insurance. Verify patients biographical data and update computer with same
• Telephony duties – manage all incoming calls to the service and follow-up as appropriate
• Registering of all GP patients who attend the Endoscopy Unit
• Schedule and reschedule patients appointments
• Maintain supplies within Department
• Retrieving & tracking of all medical record charts and ensuring speedy return of same
• Filing of clinical documentation as per National Guidelines for the management of patient records
• Prepare relevant clinics for area
• Comply with obligations to protect patient confidentiality and data at all times (GDPR)
• Scanning and transmission of documents in line with GDPR guidelines
• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
• Any other duties as required

N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

Work Pattern: Monday – Friday Target Hours: 35 per Week
Flexi-time (Standard Working Day Roster)
Start Time: between 07:30am – 10:00am
End time: between 16:00pm – 18:00pm

Selection Criteria:

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five
subjects from the approved list of subjects in the Department of Education
established Leaving Certificate Examination or Leaving Certificate
Vocational Programme or Leaving Certificate Applied..

Or

(ii) Passed an examination of at least equivalent standard

Or

(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills

And

(b) Candidates must possess the requisite knowledge and ability, including a
high standard of suitability and administrative ability), for the proper discharge of the office.