Senior Procurement and Compliance Officer

INTRODUCTION

The Procurement Function of Beaumont Hospital is responsible for ensuring the Hospital’s compliance with national and European purchasing regulations. The Procurement Function awards contracts for a range of medical and non-medical supply and service requirements and for high-value capital projects. Through the deployment of strategic purchasing solutions, the Procurement Function safeguards the attainment of value-for-money regarding the discharge of public funds and effectively manages contractual risk on behalf of end-users throughout the Hospital. Additionally, and as required, the Procurement Function provides support and advice to RCSI Hospitals concerning the procurement activities of the Group as a whole and its constituent hospitals.

The role in question necessitates a demonstrable understanding of all aspects of public procurement as a regulated activity. The successful candidate will manage complex tendering procedures, will lead cross-functional project teams and will provide support and advice to end-users throughout Beaumont Hospital. As necessary, the successful candidate will assist the Head of Procurement in providing procurement support and advice to the HSE Dublin and North East Health Region. The successful candidate will be responsible for preparing and analysing compliance reports together with identifying instances of non-compliant purchasing.

General

• As necessary, deputising for the Head of Procurement / Deputy Head of Procurement in respect of the management of the Procurement Function of Beaumont Hospital (to include overseeing the successful delivery of strategic projects, improved compliance and the attainment of value for money);

• Preparing, reviewing and amending contracts, service level agreements and terms and conditions on behalf of Beaumont Hospital, thereby mitigating risk;

• Utilising innovative procurement techniques to maximise purchasing outcomes for Beaumont Hospital (e.g., competitive dialogue procedures, negotiated procedures and managed equipment service arrangements);

• Liaising with HBS Procurement and the Office of Government Procurement, as appropriate, to determine Beaumont Hospital’s participation in national procurement projects, ensuring that Beaumont Hospital’s requirements are prioritised in a national context;

• Managing and developing the staff of the Procurement Function to include supervision, recruitment, training and coaching, as required;

• Ensuring a high level of communication within the Department, promoting good industrial relations in employment practices and maintaining staff discipline;

• Maintaining an expertise in respect of public procurement jurisprudence, regulatory amendments and industry developments.

• Maintaining records for audit purposes and interacting with the C&AG in respect of procurement compliance.

Tendering

• Ensuring Beaumont Hospital’s continued compliance with the public procurement regulations through the conduct of public tendering competitions, to include the development of technical specifications, liaison with end-users, the management of evaluation processes and the notification of tenderers;

• Successfully managing complaints and challenges arising from unsuccessful tenderers, thereby mitigating the risk of formal legal challenge and avoiding attendant costs;

• Negotiating, drafting and implementing contractual terms for the appointment of all new suppliers and service providers;

• Liaising, as appropriate, with all external stakeholders (i.e., the HSE, the Office of Government Procurement and RCSI Hospitals) in order to fully avail of any benefits arising from any shared procurement and supply chain models implemented.

Compliance, Transactional Purchasing and Supplies

• Supporting the Head of Procurement in respect of the ongoing modernisation of the Hospital’s Supplies Department, to include monitoring instances of non-catalogue purchasing and ensuring that best practice is safeguarded at all points of the procure-to-pay cycle;

• Ensuring that sufficient safeguards and controls are in place to drive compliance and prevent ad-hoc, unauthorised purchases (e.g., New Product Request Form, etc.);

• Collecting, interpreting and presenting data and information regarding the Supplies Department’s and Procurement Function’s activities.

HSE Dublin and North East Health Region

• Assisting the Head of Procurement regarding the provision of ad-hoc support and advice to HSE Dublin and North East health region concerning public tendering competitions;

• As directed by the Head of Procurement, reviewing contracts and service level agreements on behalf of HSE Dublin and North East health region, ensuring the adequacy and appropriateness of any terms suggested by suppliers or service providers;

• Assisting the Head of Procurement regarding the conduct of competitive tendering procedures on behalf of HSE Dublin and North East health region.

Mandatory